Terms & Conditions

These Terms and Conditions ("Terms") govern all photography and videography services provided by Ryan Taylor ("Photographer," "we," "us," "our") to any individual or organization that receives an invoice or quote from us ("Client," "you"). By checking the acceptance box on an invoice, or by otherwise engaging, booking, or paying for our services, Client agrees to be bound by these Terms in full, together with the specific project details (date, location, deliverables, price) stated on the applicable invoice or quote. If Client does not agree to these Terms, Client should not check the acceptance box and should contact us before proceeding.

1. Services & Scope

The specific services, deliverables, date, location, and price for a given project are set out in the invoice or quote provided to Client, not in these Terms. These Terms apply regardless of project type, including real estate, sports and event, corporate, portrait, or other photography/videography work, and are supplemented by the service-specific sections below where applicable.

2. Booking, Retainers & Payment

A booking is confirmed once Client accepts these Terms and (where applicable) pays any required retainer. Full payment is due according to the terms stated on the invoice. Invoices unpaid past their due date accrue a late fee as stated on the invoice, charged per the invoicing period specified there. Payment may be made via the method(s) indicated on the invoice (e.g., card, ACH, or other specified method). We reserve the right to pause work, withhold delivery of final media, or decline future bookings for accounts with an unpaid balance. The retainer reserves Client's date and covers scheduling and administrative costs; it is non-refundable except where we cancel the session or the invoice states otherwise.

3. Cancellation & Rescheduling

Cancellations or reschedule requests made inside the cancellation window stated on the invoice or quote are subject to the cancellation fee stated there. If no window or fee is specified, a minimum of 48 hours' notice is required; cancellations inside that window forfeit the retainer paid under Section 2 and no additional fee applies unless separately agreed in writing. In the event of conditions that make a shoot unsafe or impracticable (e.g., severe weather affecting outdoor or aerial work, venue closure, event postponement), we may reschedule at no charge with reasonable notice.

If we cancel an engagement for reasons other than Client's breach, we will refund amounts Client has paid for services not performed. This refund is Client's exclusive remedy for our cancellation, to the maximum extent permitted by law.

4. Copyright & Usage License

We retain full copyright ownership of all images and video we create. Client is granted a limited, non-exclusive, non-transferable license to use delivered media for Client's own marketing, promotional, editorial, and internal business purposes connected to the project for which the media was created, including on Client's website, social media, print materials, and internal presentations.

This license covers only the named Client (and, where applicable, the organization identified on the invoice). Client may not sell, sublicense, redistribute, or transfer delivered media to any third party without our prior written consent. Any use beyond ordinary marketing/promotional use — including resale, stock use, use in perpetuity, or use by a third party — requires a separate written license agreement. Where a service-specific section below states different or additional usage terms, that section controls for that type of project.

This license takes effect only once payment has been received in full. Use of delivered media before payment clears does not constitute a granted license.

We retain the right to use delivered media in our own portfolio, website, demo reel, and social media for self-promotion, unless Client notifies us in writing, prior to the shoot, that this use is declined.

We reserve all rights and remedies available under applicable copyright law for use of delivered media outside the license granted in this section, including statutory damages and attorneys' fees to the extent available under applicable law.

5. AI & Machine Learning Restrictions

Client shall not upload, input, or otherwise use any media we deliver in connection with any artificial intelligence or machine learning tool, for any purpose, including but not limited to generating, altering, or synthetically modifying the media; training or fine-tuning any AI/ML model; or creating derivative, upscaled, or AI-generated variations of the delivered media. This applies regardless of whether the tool is public, proprietary, or built in-house by Client. Any such use immediately terminates the license granted in Section 4 and is a material breach of these Terms. This section does not restrict our own use of standard editing software in producing final deliverables.

6. Delivery & Turnaround

Edited media is delivered within the turnaround window stated on the invoice, via the delivery method specified there. Client may request minor revisions (e.g., color adjustment, cropping, trimming) up to the number of rounds stated on the invoice, at no additional charge; substantive re-edits or reshoots beyond that may incur additional fees. We retain delivered media for a limited period after delivery as a courtesy; long-term storage is Client's responsibility, and retention beyond the stated period is not guaranteed.

7. Video-Specific Terms

The following applies whenever a project includes video/motion deliverables, in addition to the Terms above.

• Raw footage: Delivered media consists of final, edited video only. Raw or unedited footage, project files (e.g., editing software project files), and camera-original files are not included and are not deliverables unless purchased separately in writing.
• Music & audio: Where we add music to a video, we will use properly licensed or royalty-free tracks; the license we hold for that music extends to Client's use of the delivered video as permitted under Section 4, but does not grant Client rights to extract, reuse, or relicense the music separately from the video. If Client requests specific music be used, Client is responsible for confirming Client holds the necessary rights to that music, and we bear no liability for Client-requested music.
• Third-party & licensed assets: Stock footage, graphics, fonts, or other licensed assets incorporated into an edit remain subject to their own license terms; Client's rights to the delivered video do not extend to using those assets independently outside the delivered piece.
• Hosting & distribution: Once delivered, Client is responsible for how and where the video is hosted or distributed (e.g., YouTube, Vimeo, social platforms), consistent with the usage license in Section 4.

8. Location/Venue Access & Preparation

Client is responsible for ensuring the location or venue is ready for the scheduled activity (accessible, safe, and — where applicable — cleaned or staged) and for providing accurate access instructions in advance. We are not responsible for venue setup, staging, or clearing obstructions. If a location is not ready at the scheduled time, we may proceed as-is, reschedule at Client's expense, or apply the cancellation fee in Section 3, at our discretion.

9. Right to Refuse or Terminate Services

We reserve the right to decline a booking, or to pause or end a session early, in cases of unsafe conditions, illegal activity, or harassment or abusive conduct directed at us or our equipment, or for non-payment of amounts due. Where a session is ended early for these reasons, no refund is owed for services already rendered, and the cancellation fee in Section 3 may apply.

10. Model & Talent Releases

If individuals (employees, athletes, staff, attendees, or others) are visibly identifiable in delivered media, Client confirms it has obtained, or will obtain, the consent of those individuals — or, where an individual is a minor, their parent or legal guardian — for their likeness to be used as described in Section 4. We are not responsible for obtaining such consent unless separately engaged in writing to do so. Client warrants it has the authority to give this confirmation and will provide copies of any releases on request. Client agrees to indemnify us against claims arising from Client's failure to obtain a required consent or release, except to the extent caused by our own negligence.

11. Liability, Insurance & Assumption of Risk

Sessions may take place at locations or involve conditions — including travel to and around a venue, outdoor or elevated positions, uneven terrain, water, traffic, or other on-location hazards — that carry inherent risk. Client acknowledges these risks and agrees, to the extent permitted by law, that we are not responsible for injuries or losses caused by hazards outside our reasonable control. Client is responsible for informing anyone else Client brings to a session of these risks.

We carry general liability insurance and will provide proof of coverage on request. Our total liability under these Terms for equipment failure, data loss (including corrupted memory cards or drives), delivery failure, or other non-injury claims is limited to the total fees paid by Client for the engagement giving rise to the claim. This limitation does not apply to liability that cannot lawfully be limited, including liability arising from our willful or wanton misconduct.

Client agrees to indemnify and hold us harmless from claims, damages, or losses arising from undisclosed hazards, unsafe conditions at the location or venue, or the acts of third parties present during the engagement, except where such claims arise from our own negligence.

12. Independent Contractor Status

We act as an independent contractor, not an employee, partner, or agent of Client. Nothing in these Terms creates an employment, partnership, or joint venture relationship.

13. Confidentiality

If a project exposes Client's non-public products, prototypes, proprietary information, or other material not intended for public view, we agree to keep such material confidential and will not publish or display it (including in our own portfolio) without Client's prior written consent. This section does not apply to public-facing events — e.g., open tournaments, retail events, or sessions where members of the public are already present — absent Client specifically flagging confidential material in advance.

14. Force Majeure

Neither party is liable for delay or failure to perform due to causes beyond reasonable control, including natural disaster, government action, venue closure, or other force majeure events. In such cases, both parties will make reasonable efforts to reschedule.

15. Changes to These Terms

We may update these Terms from time to time; the effective date at the top of this page reflects the version in force. Changes apply to invoices issued after the updated version is posted. The version of these Terms Client accepted at the time of a given invoice governs that engagement.

16. Governing Law & General Provisions

• Governing law: These Terms are governed by the laws of the State of Colorado, without regard to conflict of law principles.
• Dispute resolution: The parties will first attempt to resolve any dispute informally. If unresolved within 30 days, either party may bring the matter in the state or federal courts located in Colorado, or in small claims court where the amount at issue qualifies.
• Attorneys' fees: In any action to enforce these Terms or collect amounts owed, the prevailing party is entitled to recover its reasonable attorneys' fees and costs from the other party.
• Entire agreement: These Terms, together with the applicable invoice or quote, constitute the entire understanding between the parties regarding a given engagement and supersede prior verbal or written agreements about that engagement.
• Severability: If any provision of these Terms is found unenforceable, the remaining provisions remain in full effect.
• Contact: Questions about these Terms can be directed to contact@ryantaylor.photos.

Additional Terms by Project Type

The following sections apply only to the type of project stated on the applicable invoice, in addition to the Terms above.

Real Estate Photography

• Permitted use under Section 4 additionally includes Multiple Listing Service (MLS) postings, brokerage website and listing syndication sites, and listing-specific print flyers or signage.
• License term: Notwithstanding Section 4, the license for real estate media is valid only until the property sells or the listing agreement expires, whichever comes first, and only for the named Client and brokerage.
• Property preparation: Client is responsible for ensuring the property is photo-ready (cleaned, staged, decluttered) prior to arrival; we are not responsible for cleaning, moving furniture, or staging.
• Third-party use: Client may not transfer real estate media to the homeowner, stager, interior designer, buyer's agent, or any other third party without our prior written consent.

Sports & Event Photography

• Venue rules & credentialing: Client is responsible for securing any venue, league, or governing-body credentials, access, and safety briefings required for us to work on-site, and for communicating any positioning restrictions in advance.
• No interference: We will make reasonable efforts to avoid interfering with play, athletes, officials, or event operations, and are not liable for missed moments caused by venue restrictions on positioning or access.
• Athlete/participant likeness: Client is responsible for confirming that any applicable team, league, or governing-body rules regarding athlete or participant image rights (including minors) are satisfied.
• Permitted use under Section 4 is limited to Client's own promotional, editorial, and archival use for the named event, team, or organization, and does not include sponsor co-branding, licensing to media outlets, or resale unless separately agreed in writing.
• League/venue policy: If the event is governed by a league or association with its own media rights policy, Client confirms it has the authority to commission this coverage under that policy, and our grant of rights to Client does not override any conflicting league rule.

Corporate Photography

• Permitted use under Section 4 additionally includes internal training materials, employee intranet/HR use, investor and board materials, and paid advertising placement, unless the invoice states otherwise.
• Employee/staff likeness: Client, as employer, is responsible for confirming it has the right to use employee or staff likeness under its own employment policies.
• Brand guidelines: If Client provides brand guidelines in advance, we will make reasonable efforts to shoot accordingly; final adherence in post-production is Client's responsibility unless retouching services are separately purchased.

Portrait & Personal Photography

• Minors: Where a session includes a minor, the booking Client must be, or must have the consent of, the minor's parent or legal guardian, who by booking confirms authority to consent to the photography and to the use of the minor's likeness described in Section 4. This consent does not affect any right the minor may independently have under applicable law regarding claims for personal injury.
• Selects only: Delivered media is a curated, edited selection of images chosen by us; unedited images, outtakes, and images not selected for final delivery are not deliverables.
• Personal use: Permitted use under Section 4 for portrait, family, senior, or similar personal sessions is limited to Client's personal, non-commercial use (e.g., personal social media, prints, personal website), unless the invoice states a commercial or business use.
• Personal property: Client is responsible for their own and their family's or participants' wardrobe, props, and personal belongings brought to a session; we are not liable for loss of or damage to personal items.

Street, Editorial & Public Photography

This section describes our general practice for photography taken outside a booked Client engagement — for example, candid or street photography in public places — rather than a contract term requiring acceptance, since the people who appear in such images have not entered into an agreement with us.

Photographing identifiable people in public places is generally lawful in the United States and often does not require the person's consent merely to take the photograph. We rely on this right when photographing in public places for editorial, journalistic, artistic, and portfolio purposes. A location being open to the public (e.g., a store, restaurant, or venue) does not necessarily make it public property, and we seek the owner's or operator's permission to shoot there where required.

We do not use an identifiable individual's likeness from this kind of photography to advertise a third-party product or service, or to suggest that individual's endorsement, without their consent. We take additional care with images of minors and will not feature an identifiable minor from public photography in our portfolio or promotional material without a parent or guardian's consent.

If you appear in one of our public or street photographs and would like it reviewed or removed from our portfolio or website, contact us at contact@ryantaylor.photos and we will consider the request in good faith.